WORLDWIDE FX Ltd.
2. What personal data about you does WorldWide FX process?
“Personal data” means any information relating to an identified or identifiable natural person (‘data subject’) including such data, which may be subject to a specific protection under the applicable local and European data protection legislation.
The personal data, which is processed in the course of recruitment and selection of job candidates for open job positions are as follows:
– Categories of personal data Types Grounds for processing
– Information about you Name, surname, family name, date of birth
– Consent provided by you through the sending of your job
– application for the respective job position
– Contact details Email, address, phone number
– Education Education degree and post qualifications
– Professional experience Acquired professional experience and job-related skills
– Other data provided by you in your CV, portfolio or other documents
– Referrals from previous employers, certificates for completed courses, etc.
3. For what purposes are we going to use your personal data?
The personal data provided by you shall be used for the following purposes:
− recruitment and selection of job applicants
− future conclusion of employment contract in case your application is successful
The data provided in your application for a respective job position shall be processed only for the respective
job position based on your consent demonstrated by sending your application. In the event that you provide
us with an explicit consent, we may retain your application and review it for future job openings in WorldWide FX
We use this information to understand your needs and provide you with better services, to send you marketing communications, to communicate with you about our services, policies and terms. We also use your information to respond to you when you contact us. The information that you submit in the process of applying for a job position with the Company will only be used for the purpose of examining your job application.
4. For how long do we retain your personal data?
Depending on the purpose for which we have collected your data, we may keep it for different periods, but in any case, this will not be longer than what is needed for the purpose of the specific data processing. Including for the purposes of satisfying any legal, accounting or reporting requirements.
Job applications provided for a specific position shall be deleted immediately after completing the procedure for recruitment and selection for this position. Only the applications of the successful candidates shall be retained for the possible future conclusion of employment relationship.
When explicit consent is provided by the applicant we may keep his/her job application (including the personal data in it) for a period of 2 years following the year of applying or until the applicant withdraws his/hers consent before the expiry of the 2 years retention period
5. How do we protect personal data ?
The information provided when using our website is protected and secure. In order to prevent unauthorised access or disclosure, we follow suitable security procedures to safeguard and secure the information we collect online.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of this websites or other websites managed by our Group, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
If you decide to share your information with us through e-mail or our websites, you must be aware that our Group’s e-mails and websites are encrypted using SSL technology and provide secure data transmissions. Unfortunately, the transmission of information via other channels such as social media networks (e.g. Facebook, Instagram etc.) is not completely secure and we cannot guarantee the security of your data transmitted to us Any such transmission is at your own risk, so we strongly advise you to use our official websites and e-mails for any communication and sharing your personal information.
Once we have received your information, we will use strict procedures and security features to prevent unauthorised access and keep the information secure, confidential and integral.
We store all the documents and other devices containing personal data in secured storages in our premises with limited access, especially the data which contains “sensitive” information. Our information security systems and databases have also very high protection against external risks and we use very strict organizational and technical measures to prevent breaches in data security.
6. With whom may we share your personal data?
World Wide FX respects your privacy and keeps your data secured. Subject to statutory requirements, World Wide FX may disclose your personal data to the following persons:
− Service providers: When we use service providers related to HR management, technical maintenance and provision of internal IT systems (using the services of Microsoft and Google) and operational support to our activities, WorldWide FX may disclose personal data to those service providers. Please be informed that such disclosure shall commence only in case there are legitimate grounds for doing so and only based on a written agreement ensuring that the receiver provides adequate levels of protection for the personal data.
7. Your Rights
When you fill in a form on our website, you will be provided with the option to choose whether you want your information to be used by anybody for direct marketing services. At a later stage, if you change your mind, you could always subscribe to this service or, respectively, unsubscribe from it.
Right to object: you can object to our processing of your personal data. Please contact us as noted above, providing details of your objection.
Access to your personal data: you can request access to a copy of your personal data that we hold, along with information on what personal data we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision-making.
Right to withdraw consent: if you have given us your consent to use your personal data – for example, to send you marketing e-mails – you can withdraw your consent at any time by clicking the “unsubscribe” link in any marketing e-mail which you receive or by contacting us as at the e-mail address noted above.
Rectification: you can ask us to change or complete any inaccurate or incomplete personal data held about you.
Erasure: you can ask us to delete your personal data in certain circumstances, for example where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.
Portability: if the processing of your data is based on a contract and performed through automatic means, you can ask us to provide you or a third party with the personal data that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred to other service providers.
Restriction: you can ask us to restrict the personal data we use about you in certain circumstances, for example, where you have asked for it to be erased or where you have objected to our use of it.
Complaint: you can make a complaint about how we have used your personal data to us by contacting us as noted above, or file a complaint with the data protection supervisory authority for Bulgaria : Commission for Personal Data Protection at https://www.cpdp.bg/.
You should know that some of these rights only apply in certain circumstances and depending on the case, there may be some exceptions to them, so we may not be able to fulfill every request. If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.
If you wish to exercise any of these rights, please send us a written request by post or an e-mail to firstname.lastname@example.org through e-signature specifying your names, ID, contact details, your request and the reason for it.